Why you may need an Apostille Stamp?

Why Apostille Stamp is obligatory?

Pose yourself the following question and try to answer it. If you were give an document issued in a foreign country how would you make sure the document is authentic and not faked?

This issue is made even more intricate if the document is not composed in your own language. Sorry to say, but we live in the times when any document can be forged, recreated, adjusted and eventually misused. Apostille is not a fail-safe way of examination documents, of course, but it provides some guarantee and helps to diminish the trouble on local courts and embassies certifying documents.
To avoid the problems mentioned above, the Hague Convention brought in the apostille stamp and document authentication service to support signatories countries when it comes to the certification of documents that are required in an official capacity.

Whilst the legalization of documents may be seen as time – consuming and bureaucratic process by people who never dealt with the document preparation before, it is it has been welcomed by many countries that need to check the paperwork of another member state.

When you may need an Apostille on documents?

There are many situations when you may be asked by foreign authorities for an apostille of your document – whether it is a birth certificate, marriage certificate, a certified copy of judgment of divorce or a divorce decree, power of attorney, an affidavit (including an affidavit of single status), a personal statement notarized by an American notary public, certificates on incorporation, by – laws or certificate of good standing, tax and IRS related documents, etc.

Marrying overseas

If you intend to get married abroad you’ll certainly would be asked by official authorities in this country for an Apostille on your Birth Certificate, judgment of divorce (if you had been married before), and a sworn affidavit stating that you are single and legally allowed to marry (affidavit of single status).

Purchasing or selling real estate abroad

People purchasing or selling real estate properties abroad often need to legalize or obtain and Apostille Stamp on a power of attorney that allows an individual to act on their behalf during the transaction. Also, if you are legally married, some countries require the Spouses Consent for a property sale or purchase. In Russia, for example, such consent is a must.

Apostille on Judgment of Name Change

If you have legally changed your name by becoming a USA citizen or by the Court order and looking to move abroad the local government there would want to see a legalized or apostilled Judgment of Name Change.

Employment in a foreign country and apostille

If seeking for an employment overseas you may need an apostille certificate on a FBI Clearance Certificate or Apostille on your diplomas and transcripts.

Apostille in New York and other states

The requests for apostille certificates are constantly increasing, because now most of the countries in Europe, Asia and Latin America recognize the apostille stamp and its use is becoming more common. The list of countries continues to grow and the apostille is increasingly being requested by more governments and organizations within each country.

If you need an apostille certificate then you will need to find a reliable Apostille service provider in the country that the document originates from. For example, it is not normally possible to legalize documents within the USA that were originated in France. Furthermore, you should take into consideration that Apostille is a multistep procedure that should be done properly.

1. Before a document can be processed with the apostille legalization office (a local branch of the NYS Department of State or Department of State on Federal level – depending on type of the document you need to get apostilled), it must be officially certified and signed by a notary public, be an official document issued by a government agency or it should bear the seal or stamp of a relevant authority. Common examples of documents include general registry documents, court papers and academic records.

2. Once you completed an Apostille procedure, you should think about a certified translation of your documents into the language of the country the document meant to be used. A certified and notarized translation is one which is being certified by the issuing certified translation agency or a translator as to the accuracy of the information contained in the translation. The signatures of translators on affidavit of accuracy (which accompanies a certified translation) are also verified by a notary public.
Apostille is often required on certified translation as well if you take a document overseas.

If you are not familiar with Apostille or document legalization procedure, it is advisable to pass the task to a professional Apostille agency.

Apoling Solutions provides an Apostille Stamp and legalization services to companies and individuals requiring accurate document preparation.

Most of companies provide Apostille or translation services only. Apoling Solutions is full – service Agency. We will lead you through all steps of legalization – from obtaining a certified copy of your document, apostilling (or legalizing) it, certifying translations and apostilling translation (if necessary). We make obtaining a certified and notarized translation easy for you; moreover this is all included in our pricing. We’ll translate into 52+ foreign languages including Spanish, French, German, Italian, Greek, Russian, Ukrainian, Albanian, Serbian, Chinese, Japanese, Korean, Hebrew, Arabic, Swedish, Norwegian and many other languages.

To get your document done properly and promptly, call us for a obligation – free quote!