Apostille for Foreign Documents Intended for Use in Indonesia

Indonesia  became a signatory to the Hague Convention of 1961, commonly known as the “Apostille” Convention, on June 04, 2022. This international treaty establishes clear guidelines for the legalization of documents. To ensure that documents from the USA, or those notarized by an American Notary, are recognized in Indonesia, they must undergo a finalization process that includes obtaining an Apostille Certificate (Apostille Stamp). This process simplifies the legalization of documents, as those with an Apostille do not require further validation by Indonesia consular authorities.

The Apostille serves as an official certificate issued by a state or federal authority, complete with a unique identification number and a specific date of issuance.  However, the steps to obtain an Apostille may vary depending on the document type and the issuing state in the USA. It is a common misconception that the Apostille process can be completed at the Indonesia Consulate for American documents or at the consulate of another country within  Indonesia.  Nevertheless,  foreign embassies and consulates do not offer Apostille services. The documents must be legalized by the relevant authorities in the issuing county, state, and country.

For those who are not well-versed in the Apostille process, it is advisable to consult with experienced Apostille Agents. These professionals can assist clients throughout the entire procedure. By leveraging their expertise in document preparation and Apostille services for Indonesia, clients can save time and resources while ensuring that their documents are prepared accurately and efficiently. This will also ensure that the documents are accepted by official authorities, government agencies, and private institutions in Indonesia.

Document Apostille for Indonesia

Obtaining a County Clerk Certification and Apostille for Indonesia is a relatively simple process. However, it is important to note that different types of documents necessitate distinct handling procedures. For example, securing an apostille for documents such as statements, powers of attorney, or affidavits involves two straightforward steps, requiring validation from two authorized entities. Conversely, documents like Birth Certificates, Marriage Certificates, Death Certificates, Judgments, corporate records, or FBI Background Check Certificates require more specialized attention, as their legalization may involve up to four local and federal agencies.

When pursuing an Apostille for Indonesia, Apoling Solutions is pleased to provide the expertise of our experienced Notaries Public, Apostille Agents, and certified Indonesia language translators. As a premier provider of Apostille services in Brooklyn and New York, we offer exceptional support to clients across the nation. We assist in preparing any official, business, or legal documents intended for use in Indonesia an/ or Indonesia Consulate in he USA.  Pursuant  to the Hague Convention, certain documents are categorized as public use documents and necessitate an Apostille for presentation in Indonesia.

Common Pubic Documents require Apostille

1. Documents issued by organizations or official departments, local and federal courts. These documents include:
– Birth Certificate Apostille
– Marriage Certificate Apostille
– Death Certificate Apostille
– Judgment of Divorce or Divorce Decree Apostille
– Judgment of Name Change Apostille
– Single Status  / Non-Impediment Certificate Apostille

2. Documents issued by administrative authorities:
– Diploma signed by a School Director or Principal
– Academic Record certified by a Rector
– Hospital Reference signed by a hospital administrator, etc.

3. Notarized personal documents such as:
– Certified and notarized copies of documents (Passports, Driver Licenses, copies of school records and diplomas)
– Power of Attorney Apostille
– Affidavits (including Affidavit of Single Status)
– Consents including Parental Consent for Travel of their Children
– Inheritance Documents, Last Wills, Testament Apostille

3. Official validating endorsements, placed on documents signed by individuals acting in a personal capacity. They are usually Corporate documents such as By – Laws, certificate of Incorporation, Business Contract and Agreements.

In consideration of the points discussed, it is advisable that documents intended for use in Indonesia be processed in alignment with international legal standards as well as the official regulations of Indonesia.

Retrieving Official and Personal Documents

If you need an Apostille for vital records, please be aware that the original document is not eligible for apostille. It is crucial to first secure a certified long-form copy of these documents prior to their legalization. At present, the majority of Apostille agencies do not provide document retrieval services. Consequently, you will need to identify which documents to obtain, where to request them, and how to place your order. Apoling Solutions serves as a comprehensive service agency. We are ready to assist you in obtaining the necessary documents, authenticating and apostilling them.

Ordering Apostille for Documents Intended for Use in Indonesia

To receive a complimentary quote, please complete the form on our website, send us an email. In addition, you may also bring your documents for Apostille to our office in Brooklyn, NY. If you are concerned about residing out of state or if your document was issued in a state where you no longer live, we are here to help with any document you require for Canada, regardless of the county or state of issuance, and provide Apostille services for clients from other states – AL, AK, AZ, AR, CA, CO, CT, DE, FL, GA, HI, ID, IL, IN, IA, KS, KY, ME, MD, MA, MI, MN, MS, MO, MT, NE, NV, NH, NJ, NM, NC, ND, OH, OK, OR, PA, RI, SC, SD, TN, TX, UT,VT, VA, WA, WV, WI, WY.